Short answer
What does a promoter Attendance Checks report contain?
Promoter Attendance Checks is a field service in which a trained team verifying promoter attendance and execution against your brief. You share the locations and instructions; the team completes the visits, the evidence is reviewed, and you receive one consolidated report.
At a glance
- What this covers
- Report fields, photographs and outcome codes
- Division
- Business field services · Events & Activations
- Checklist points
- 5 standard checks
- Report outputs
- 4 deliverables
- Coverage
- Mumbai, Thane, Navi Mumbai, Panvel
- Read time
- 3 min
What you will learn
- Report fields — 7 points you can lift straight into your own brief
- Outcome codes — 4 points you can lift straight into your own brief
- What sits behind the checklist column — The checklist result column reports against the same 5 points the field team works through on site, so a reader can see which point failed rather than only that the visit failed
Report fields
- Outlet or business name and address
- Assigned person, visit date and time
- Checklist results
- Photographs and evidence
- Contact person and response
- Outcome code
- Remarks and recommended follow-up
Outcome codes
- Completed
- Inaccessible
- Missing asset
- Issue found
What sits behind the checklist column
The checklist result column reports against the same 5 points the field team works through on site, so a reader can see which point failed rather than only that the visit failed.
- Promoter present at the outlet
- Reporting time and uniform
- Pitch and product knowledge
- Sampling or demo activity
- Attendance register check
What you receive
- Attendance verification sheet
- Selfie-proof photographs
- Execution remarks
- Absence and late list
How a report is checked before you see it
- Supervisor review of every submission
- Random back-checks on a sample of visits
- Geo-tagged, time-stamped photographs kept with the record
- Unclear or missing evidence sent back as a revisit instead of being reported as a result
Fields to agree before the first batch
- An answer format for each of the 5 checklist points
- Which photographs are mandatory and which are optional
- Outcome codes and what each one means for your follow-up
- File naming and the job / location ID format
- Delivery format and frequency for attendance verification sheet
Key takeaways
- A promoter Attendance Checks report is usable when every row ties a job and location ID to a checklist result, the evidence and an outcome code.
- The checklist runs from promoter present at the outlet to attendance register check, with evidence recorded against the points that decide the outcome.
- You receive 4 outputs: Attendance verification sheet, Selfie-proof photographs, Execution remarks, Absence and late list.
- Photographs are geo-tagged and time-stamped, every submission is reviewed by a supervisor and a random sample is back-checked — which is what makes a events & activations record worth quoting internally.
- Visits run across Mumbai City, the Western and Eastern Suburbs, Thane, Navi Mumbai and Panvel, and assignments typically start within one to three working days of a complete brief.
What to do next: approve the format before visit day
Report format questions are cheap before the first visit and expensive afterwards, because a missing field means going back to the location.
Fields
Approve the column list
Outlet name and address, assigned person, visit date and time, the result against all 5 checks, evidence, outcome code and remarks.
Codes
Agree what each outcome code means
Completed, inaccessible, missing asset and issue found should each map to one clear action in your events & activations follow-up.
Delivery
Decide how the report arrives
4 outputs are standard for promoter Attendance Checks, starting with attendance verification sheet; confirm the file format, the naming convention and how often you want them.
Before you send it
Starting promoter attendance checks
Assignments typically start within one to three working days of a complete brief, depending on volume and spread.
Share a brief and location listFrequently asked questions
What does a promoter Attendance Checks report contain?
Promoter Attendance Checks is a field service in which a trained team verifying promoter attendance and execution against your brief. You share the locations and instructions; the team completes the visits, the evidence is reviewed, and you receive one consolidated report.
Which areas do you cover for promoter Attendance Checks?
Mumbai City, the Western and Eastern Suburbs, Thane, Navi Mumbai and Panvel, with local field teams in each area.
How fast can promoter Attendance Checks start?
Most assignments start within one to three working days of receiving a complete brief, depending on volume and spread.
What evidence will I receive?
Attendance verification sheet and Selfie-proof photographs, matched to a unique job and location ID.