Short answer
What is photo & Video Documentation?
Photo & Video Documentation is a field service in which a trained team capturing locations, assets, installations or activities against your shot list. You share the locations and instructions; the team completes the visits, the evidence is reviewed, and you receive one consolidated report.
At a glance
- What this covers
- What the service is and how a visit runs
- Division
- Business field services · Site Services
- Checklist points
- 5 standard checks
- Report outputs
- 4 deliverables
- Coverage
- Mumbai, Thane, Navi Mumbai, Panvel
- Read time
- 4 min
What you will learn
- Photo & Video Documentation in simple terms — Capturing locations, assets, installations or activities against your shot list
- What the field team checks — 5 points you can lift straight into your own brief
- What you receive — 4 points you can lift straight into your own brief
Photo & Video Documentation in simple terms
Capturing locations, assets, installations or activities against your shot list. It gives you independent, on-the-ground evidence instead of relying on self-reported updates from outlets, vendors or staff.
In Mumbai and its neighbouring cities, photo & Video Documentation is usually run as a batch across many addresses, so route planning, consistent checklists and evidence review matter as much as the visit itself.
What the field team checks
- Shot list followed in full
- Wide, medium and close-up angles
- Time and location stamp
- Good lighting and framing
- Short video where required
What you receive
- Organised photo and video folders
- File naming by job and location ID
- Contact sheet
- Missing shot list
How a visit is run
- Addresses are grouped into routes by area and travel time
- The field person works through the 5-point checklist on site
- Photographs are captured against the points that need proof
- Every photograph and answer carries the job ID and location ID
- A supervisor reviews the submission and queries anything unclear
- Visits that could not be completed are marked with a reason for a revisit decision
- Completed visits are consolidated into one report
What to share before the visits
- Location list with addresses and contact names
- Checklist or instructions
- Required photographs and evidence
- Reporting deadline and format
When businesses use it
- Before paying a vendor, installer or agency
- After a campaign, installation or launch
- On a recurring schedule for compliance
- When an exception or complaint needs independent confirmation
Key takeaways
- Photo & Video Documentation replaces self-reported updates with a visit record: 5 checklist points, photographs and one consolidated report.
- The checklist runs from shot list followed in full to short video where required, with evidence recorded against the points that decide the outcome.
- You receive 4 outputs: Organised photo and video folders, File naming by job and location ID, Contact sheet, Missing shot list.
- Photographs are geo-tagged and time-stamped, every submission is reviewed by a supervisor and a random sample is back-checked — which is what makes a site services record worth quoting internally.
- Visits run across Mumbai City, the Western and Eastern Suburbs, Thane, Navi Mumbai and Panvel, and assignments typically start within one to three working days of a complete brief.
What to do next
If photo & Video Documentation looks right for your situation, these are the three things a field team needs from you before the first visit.
Scope
Put the location list together
Full addresses with a pin code, and a contact name where you have one. Location list with addresses and contact names is the first thing asked for.
Checklist
Fix the 5 points you want answered
Start from the list above — shot list followed in full — then add or delete points so nothing is left to a field person's interpretation.
Evidence
Say what proof you want back
Organised photo and video folders is the standard output. Anything beyond that is easier to agree now than after the first batch.
Before you send it
Starting photo & video documentation
Assignments typically start within one to three working days of a complete brief, depending on volume and spread.
Share a brief and location listFrequently asked questions
What is photo & Video Documentation?
Photo & Video Documentation is a field service in which a trained team capturing locations, assets, installations or activities against your shot list. You share the locations and instructions; the team completes the visits, the evidence is reviewed, and you receive one consolidated report.
Which areas do you cover for photo & Video Documentation?
Mumbai City, the Western and Eastern Suburbs, Thane, Navi Mumbai and Panvel, with local field teams in each area.
How fast can photo & Video Documentation start?
Most assignments start within one to three working days of receiving a complete brief, depending on volume and spread.
What evidence will I receive?
Organised photo and video folders and File naming by job and location ID, matched to a unique job and location ID.